Jacobs School Dossier Timeline

March/April

Chair/department identify faculty candidates for promotion & confirmation.

April

Candidate:

  • develops & finalizes CV & Personal Statement with assistance from Sofia
  • provides names & email addresses of 3-4 current/former trainees for department to solicit mentoring/teaching impact letters (recommended for all dossiers; especially important if candidate does not have teaching evaluations)
  • provides names & email address of collaborator(s), if applicable
  • selects an Advocate (optional)

May

Chair/department identify evaluators.

  • 4 external evaluation letters required
    Must be of equal rank as the candidate (preferably Professor); ideally several evaluators are from AAU institutions; must be disinterested
  • 2 internal evaluation letters required
    Same regarding rank; should be from UB or UB-affiliated institution (e.g. RPCI)

May (tenure dossiers) & June (non-tenure dossiers)

Chair/department solicits:

  • 6-8 external evaluation letters via email
  • 4 internal evaluation letters via email
    Include attachments: CV, Personal Statement (optional) & Confidentiality Statement
    Request biosketch from external evaluators
  • collaborator letter(s) if relevant

May/June

Department

July

Chair begins writing the Chair’s letter.

Beginning of August

Chair/department

September 1 (tenure dossiers) & November 1 (non-tenure dossiers)

Department

  • submits PDF of dossier(s) to Sofia

Upon confirmation that dossier is finalized:

  • mails original + 2 copies for each tenure faculty candidate
  • mails original + 1 copy for each non-tenure faculty candidate
  • include ePTF in PDF and with original dossier only

Contact

Senior Staff Assistant

Sofia A. Tangalos

Jacobs School of Medicine and Biomedical Sciences, 955 Main Street, Room 6124, Buffalo, NY 14203-1121

Phone: (716) 829-3042

Email: tangalos@buffalo.edu