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Creating an NIH Biosketch Using eCV

Illustrated Guide

You may also find this illustrated guilde to using eCV to create an NIH biosketch useful:

The eCV system can use the information you enter into it to create a biosketch in the exact format recommended by the NIH.

These step-by-step instructions produce an NIH biosketch with the exact components the committee requires, correctly organized and ordered. You will be able to print your NIH biosketch to make a hard copy or save it to your computer for further editing.

These instructions are for faculty who have already filled in their basic data in eCV. If you have not yet done so, log in to eCV and complete all required fields. You can then return to this page for help using the eCV database to create your NIH biosketch.

Create a New NIH Biosketch

  1. Log in to eCV.
  2. Navigate to CV Manager at the top of the page and choose NIH Biosketch from the dropdown menu.
  3. Click Add New to create a new, NIH-style biosketch based on your data in eCV. This will load a new page where you can create and customize your biosketch.
  4. In NIH Biosketch Description, enter a name for this biosketch for your reference. You can save multiple biosketches, customized for different grants.
  5. You will see the information you have previously entered into eCV (e.g., publications, grants, awards, personal statement). The eCV system automatically loads the data appropriate for an NIH biosketch.

Correct or Complete Your Information

  1. Read this page carefully, making sure your information is current. If you have not filled in information for any areas required for an NIH biosketch, this screen will alert you.
  2. If you need to fill in information for any missing sections, navigate to Edit CV Data at the top of the screen. Select the name of the section you want to complete, and do so.
  3. Return to CV ManagerNIH Biosketch when you are finished to refresh the selectable list of your CV items.

Customize and Generate Your Document

  1. By default, every item in your list will be selected. Because an NIH biosketch can only be two pages, you might need to deselect some items by unchecking the boxes next to them.
  2. Click Add/Save if you are creating a new CV or Save if you are working from one you created previously. This will save your customized biosketch in the eCV system and prepare it for preview and printing.
  3. You will now see a list of all the biosketches you have created and saved, each with options to Preview Report, Export to Word or Make Copy.
  4. To preview your CV, click the Preview Report button to open your eCV in a new window. You can print a hard copy directly from this view.
  5. To open your CV in Word for further editing, archiving or printing, click the Export to Word button. 
  6. Click the Word File download link. You will be prompted to save your CV or open it directly in Word as with any file you download.
  7. After previewing and printing, you may find that your biosketch is too long. If so, return to CV Manager > NIH Biosketch and click the name of the new biosketch you created to edit it.

Final Verification

  1. When previewing your biosketch, check your contact information, appointment and other basic information at the top of the first page.
  2. Check that the names of the university and medical school are correct everywhere they appear. The correct name for the university is “University at Buffalo” and this name should be used exclusively. The correct name for the school is “Jacobs School of Medicine and Biomedical Sciences” and this should be used exclusively as well.
  3. If any information is missing, incorrect or requires an update, navigate to Edit CV Data at the top of the screen to correct the information in the appropriate section of your eCV.
  4. Changes to your eCV data will automatically update your biosketch. If you add new items, you may need to unselect others to get it to fit on two pages.
  5. Preview, then print or save your corrected biosketch.

Some of these files require Adobe Acrobat Reader. You can download Acrobat Reader from Adobe's website.