New Resident/Fellow Orientation
Orientation Onboarding Package
In preparation for your training you will be required to complete an onboarding package of employment and educational modules. The onboarding package will be delivered to you online via MedHub in two parts.
The first package will be delivered to you via email on March 27, 2023, and includes a demographic form to complete. This package is due no later then April 3, 2023. Once you complete package one, package two will be delivered to you via email. Package two contains the remaining requirements and is due on May 22, 2023.
Below, please find an outline of the MedHub requirements.
| Package One | Delivery Date | Due Date |
| Demographic Information Form | March 27 | April 3 |
Your demographic form will ask you for an NPI number. If you do not have an NPI number you will need to apply for one. Those with an SSN can do so here. Those without an SSN will need to mail in an application. Please do so ASAP as it can be a time-consuming process.
| Package Two | ||
| Employment Requirements | ||
| Requirement | Delivery Date | Due Date |
| Contract | April 3 | May 22 |
| Employment Background Investigation Form | April 3 | May 22 |
| I-9 Employment Verification Form | April 3 | May 22 |
| Social Security Card | April 3 | May 22 |
| Federal Tax Form W-2 | April 3 | May 22 |
| State Tax Form IT-2104 | April 3 | May 22 |
| Direct Deposit Authorization Form | April 3 | May 22 |
| Selective Service Confirmation | April 3 | May 22 |
| Medical/ Dental School Diploma | April 3 | May 22 |
| ECFMG Certificate * | April 3 | May 22 |
| Primary Source Verification Form ** | April 3 | May 22 |
| 12 Week Rule Form * | April 3 | May 22 |
| Pre-Employment Physical Forms | April 3 | May 22 |
| University at Buffalo ID Badge Application | April 3 | May 22 |
| Photo Release Form | April 3 | May 22 |
| Required Benefit Notices | June 1 | June 15 |
| Benefit Enrollment Instructions | June 1 | June 15 |
*International Medical School Graduates Only
** American Medical School Graduates Only
| Education Requirements | Delivery Date | Due Date |
| Residents as Educators Introductory Video and Essay Question | April 3 | May 22 |
| New York State Mandatory Prescriber Training | April 3 | May 22 |
| Infection Control Certification | April 3 | May 22 |
| Institute for Healthcare Improvement Modules | April 3 | May 22 |
| Policy Review | April 3 | May 22 |
| Required Certifications | April 3 | May 22 |
| BLS | April 3 | Must be completed before start date |
| ACLS * | April 3 | Must be completed before start date |
| Sharps Instructions | April 3 | May 22 |
| Duty Hours Reporting | April 3 | May 22 |
| Mandatory Reporter Training ** | April 3 | May 22 |
* ACLS is only required for some programs. Find out if you require it here.
**Mandatory Reporter Training is only required by some programs, it will be assigned to you in your onboarding package if your program requires it.
Orientation Activites
Below is a snapshot of the week’s activities. You will receive an individual schedule with your specific appointment times and locations closer to the beginning of orientation.
| Mon June 26 | Tues June 27 | Wed June 28 | Thurs June 29 | Fri June 30 |
|---|---|---|---|---|
| 8:00 AM-11:00AM Education Sessions- all incoming PGY1 Residents will report for a morning of education sessions. Check in will begin at 7:15AM | 8:00AM-11:00AM Education Sessions- all incoming PGY1 Residents will report for a morning of education sessions. Check in will begin at 7:15AM | On site hospital orientation. You will report to the hospital of your first rotation for orientation activities. | Morning of Service* Check in 8:30AM Service 9:00AM-11:00AM Lunch 11:30AM | Long White Coat Ceremony 8:00 AM |
In person appointments at JSMBS for the following programs:
Appointments will begin at 11:15 AM. Those not scheduled for in person appointments are released to their programs for program based activities. | In person appointments at JSMBS for the following programs:
Appointments will begin at 11:15 AM. Those not scheduled for in person appointments are released to their programs for program based activities. | Physical follow up appointments:
Appointments will begin at 12:30PM | Physical follow up appointments:
Appointments will begin at 9:15AM
· | |
NRP Certification 10:00-2:00
| ||||
NRP Certification 2:15-6:15
|
*Optional activity
| 7:30AM-9:00AM | Education Sessions |
| 9:30AM | Individual in person appointments at JSMBS |
| 8:30AM | In person appointments at JSMBS | |
| Scheduled | Physical appointments at our employee health partner COEM located at ECMC |
Education Session Information for Incoming Residents
Each education session will have a small amount of pre-work to be reviewed the night before the session in preparation for the morning’s discussions.
Education sessions will be held on Monday and Tuesday. These sessions have been created to not only allow for learning, but also to encourage you to get to know your colleagues. You are expected to attend both sessions.
GME leaders and faculty look forward to engaging with you throughout the week!
Important Information and Helpful Links for Incoming Residents and Fellows
Questions?
Amanda Bevacqua
Operations Director
Graduate Medical Education
Jacobs School of Medicine and Biomedical Sciences, 955 Main Street, Room 7230, Buffalo, NY 14203-1121
Phone: (716) 829-6132; Fax: (716) 829-3999
Email: abevacqu@buffalo.edu