The Program in Neuroscience offers a program of didactic course work and research training leading to the degrees of Master of Science and Doctor of Philosophy in Neuroscience. The programs are structured to provide the candidate with a broad training in Neuroscience as well as specific expertise in their thesis research.
General requirements and complete information for all graduate students are described at The Graduate School’s Succeed at UB website. Students are urged to refer to these links (Current Student Resources and Completing Your Degree) in addition to the present Programmatic Guidelines.
It is the responsibility of the students to follow the policies and procedures for graduate students outlined in the Neuroscience Program and the Graduate School guidelines.
The Program in Neuroscience is dedicated to the idea that providing and supporting an inclusive environment is vital to our success. We want all members of our Program to feel safe, supported and valued as they contribute to the overall vision of the Program. We believe that everyone is enriched by a community of faculty, students and staff who bring diverse life experiences and perspectives, and we welcome differences in race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, gender identity, socioeconomic status and veteran status. We strive to foster a safe space and a culture of respect and inclusiveness for all.
The faculty members of the Program in Neuroscience are committed to assist students in the academic and research aspects of graduate education.
The conduct of the graduate program in Neuroscience is the responsibility of the faculty that participate in the Program in Neuroscience. The faculty decides on program policies, curriculum, and the continuation of students in the program. Between meetings of the faculty, the responsibility for conduct of the graduate program is vested in the Program Director, the Neuroscience Graduate Education committee and, where that person has been identified, the student's thesis advisor.
The Neuroscience Program Director (NPD) is a member of the Program faculty appointed to that position by the Dean of the Jacob’s School of Medicine and Biomedical Sciences.
The NPD is available to assist students with all aspects of graduate education. He/she will guide students in their course registration to ensure that they are taking the required sequence of courses. This includes recommending any substitution of courses in the required sequence. The NPD will inform students of actions by the Program faculty, by the Neuroscience Graduate Education Committee (NGEC), and will informally and formally mediate disputes when requested to assist in this manner by a student. The NPD will serve as the Program representative to the Health Sciences Divisional Committee.
The Neuroscience Graduate Education Committee’s mission is: To equip the Neuroscience Program with a structure and organization that will provide the student the necessary knowledge, skills, and training to excel in their chosen scientific careers.
The subcommittee will be responsible for oversight of all graduate students. This committee will meet at least twice a year to consider the progress of each graduate student and will take appropriate action and make needed recommendations to the faculty. The subcommittee will be composed of:
The charges of the subcommittee are to:
The thesis advisor is a member of the Program in Neuroscience and the Graduate Faculty. Per Graduate School policy, Associate Members and Members of the Graduate Faculty may serve as the major advisor for master’s students and only Members may serve as a major advisor for PhD students. It is the responsibility of the student to identify an advisor, which is formalized by the transmittal of a letter of intent to the NPD. Both the student and the advisor sign the letter. The NPD must approve the choice of advisor and communicate this information to the NGEC and NRS faculty. Once a student selects a thesis advisor, that faculty member assumes responsibility for the student's program of study and progress in meeting degree requirements.
The advisor must be an active member of the Program in Neuroscience faculty with an active research program and a member of the Graduate School Faculty. After the thesis advisor has been selected, he/she will take the major role in advising the student in the preparation of a program of elective coursework. This program should develop in-depth knowledge of the student's research area yet give the student the necessary breadth for a career in teaching and research. Thus, a student's program may be individualized by the selection of certain electives or substitutions to the required sequence of courses. The NGEC must approve any substitutions. The thesis advisor will guide the student in the selection of a feasible thesis research project, with emphasis on the development of the student's capability for independent and self-critical research. The advisor will also have the responsibility to ensure that the student is making progress in meeting the requirements of the graduate program.
The thesis advisor for doctoral students is responsible for the disposition of the student's stipend and tuition.
The Thesis Committee is comprised of at least three faculty members of the Graduate School for the Master’s degree and at least four faculty members of the Graduate School for the PhD degree. These include the thesis advisor, and two-three members of the Neuroscience Faculty (ideally not those in the same Primary Department as the thesis advisor). The thesis advisor and the student select the members of the Committee. Students are strongly encouraged to consider the inclusion of women when selecting members of their committees, as it is imperative that our trainees are mentored by a diverse group of faculty members.
The Thesis Committee is initially responsible for determining whether the thesis proposal is acceptable. The acceptability of the thesis proposal following successful completion of the Proposition Exam (see below for details on timing and procedure) is documented by signatures of the members of the Thesis Committee on the Application to Candidacy form. The thesis advisor and the student are to meet with the Committee on a regular basis, approximately every 6-12 months and no more than every 12 months without written permission from the NPD. Upon completion of the thesis research and submission of the final draft of the thesis document, the student defends the thesis before the Committee and the Program.
All students should be aware of and follow the regulations not only of this Program but also of The Graduate School and promptly respond to all administrative requests from the Program. Students and faculty are expected to attend all Programmatic seminars and seminars co-sponsored by this Program. All graduate students are required to meet with the NPD prior to registering for courses each semester. This meeting will ensure proper advisement and avoid unwanted tuition costs (there is no registration for the summer session). Required courses are graded on a standard four-point scale. Exemption from courses in the required sequence by the student may be granted when justified. The petition must be addressed to the NPD and approved by the NGEC.
The Program in Neuroscience has no formal requirements for its graduate students to teach, but strongly encourages them to gain teaching experience. Every effort will be made to provide students interested in gaining teaching skills with a quality teaching experience.
It is the responsibility of each student to contact the Graduate School and Student Response Center (1Capen) prior to deadlines for degree conferral to be sure that all the requirements and paperwork for the degree have been completed. In general, it is the responsibility of the student to follow the policies and procedures of the Program as well as the Graduate School and ensure the completion of all requirements throughout the program in a timely manner.
In today’s workforce there is an enormous shortage of women and underrepresented minorities in leadership roles in scientific fields. It is within the Program’s mission to counter biases surrounding gender, race and other defining characteristics, and to take a firm stance against discrimination and inequity. It is expected that students are respectful to each other, their mentors and other faculty and staff at all times to allow an inclusive learning environment for all.
It is Program in Neuroscience policy to provide financial support at the level defined by the PhD Program in Biomedical Sciences (currently $27,000), and tuition scholarship for ALL doctoral students during their tenure in this program. The terms of this support are determined by the NPD and by the Thesis Advisor. Certain limits are also specified by the Graduate Student Employees Union (GSEU)/NYS Agreement. Students who receive full stipends and tuition scholarship awards are expected not to hold jobs outside of the University.
The graduate programs are designed to allow flexibility in order to meet the diverse requirements of graduate students. Nevertheless, the programs are structured to ensure that all graduate students receive outstanding training to prepare them for professional careers. Therefore, a core curriculum containing several Neuroscience and other Biomedical Science courses is required. Exemptions may be obtained only by special permission. A petition for such exemption must be made to the NPD and be approved by the NGEC.
Specified curricula are available for students admitted into approved graduate programs. These programs include those leading to the Ph.D. in Neuroscience, to the M.S in Neuroscience. Programs leading to the Ph.D. degree include the M.D./Ph.D. degrees, the Ph.D. degree through the Ph.D. Program in Biomedical Sciences (PPBS), and direct admission into the Program following completion of the Neuroscience M.S. degree.
Each student is expected to give two seminars to fulfill the requirements for the PhD degree. The first seminar will be presented in the second year of matriculation (NRS 601). Students must complete these two seminars and receive passing grades for the course.
The first seminar is expected to present original data from two or three recent publications related to a topic of current interest in the field of Neuroscience. A seminar announcement, with abstract and references, should be distributed to faculty and students one week prior to the seminar date. The seminars are not to be presented in lecture format by merely summarizing a large body of information with little discussion or critical evaluation of the data. The seminar should begin with a general introduction that describes the relevance of the specific topic to the general field. The presentation should also state the goals of the research, describe the experimental design and methodology, and present original data from the articles. Students should not only present the data clearly, but also discuss and critically evaluate the experimental design, results, and methodologies presented in the papers. Each student is expected to not only evaluate whether the authors draw appropriate conclusions from their findings, but also to critique the authors by suggesting pitfalls in the work and potential areas for future investigations to strengthen the results. Grading will be based on the accomplishment of these goals.
The second student seminar will consist of an oral presentation of the student's research at a meeting outside of the Program, as for example, the Buffalo SFN Chapter meeting or at a National or International scientific meeting. Alternatively, a formal oral presentation to the Programmatic faculty may fulfill requirements for the second seminar. The second seminar will be graded on an S/U basis.
Within the Program in Neuroscience, the faculty evaluates student performance in courses on a standard four-point grading system.
In order to encourage students to take elective courses outside of their concentration area, Program in Neuroscience electives may be graded on an S/U basis. However, the NPD, the NGEC, and the student’s thesis advisor must approve taking such courses on a pass/fail basis. The PhD program cannot include more than 10 credit hours of S/U grades.
Students must adhere to the calendar set forth by the Program. No vacations may be taken during coursework or rotations. Master’s students may take up to two (2) weeks of vacation after completion of the Spring semester. Students with compelling reasons for taking a longer vacation or leave or who are unable to meet the requirements of the master’s program calendar must receive explicit written permission from the NPD. The request for this, in writing, must be made in a timely fashion, i.e., prior to making airline or other arrangements, to allow review. Failure to receive prior approval may result in loss of financial support and/or termination from the Program. The Thesis Advisor of master’s and PhD students must approve all requests for vacation that occur while the student is performing their thesis research under the supervision of the Thesis Advisor.
In the selection process for admission of graduate students, constant efforts are made to identify and admit those students likely to succeed in completing all of the requirements for obtaining their graduate degree in Neuroscience. However, it is recognized that some students may not be successful in completing all of the requirements.
Necessary attributes for receipt of a graduate degree include intellectual ability, as well as fundamental talent for research and the scholarly attributes necessary for integrity and proper motivation. A student may be dismissed from the program for academic failure, disciplinary reasons, or clearly demonstrated unsuitability for laboratory research. None of these criteria will be invoked without due deliberation by the NGEC, the Neuroscience Program Director, and if identified, the Thesis Advisor. Dismissal must be approved by a majority vote of NPD and NGEC.
The Graduate Education committee (NGEC) will review the progress of each student at the end of each semester and the NPD will perform an Annual Academic Review, per Graduate School policies, at the end of every academic year. These reviews are designed to develop a program most suitable for each student and to advise the student of any deficiencies.
Each student in consultation with their Thesis Advisor should develop an individual development plan (IDP). The purpose of an IDP is to help students explore future career possibilities and to set goals to follow the career that fits the individual student.
The development of IDPs is recommended for all students funded by NIH grants. As a proactive step, the Program in Neuroscience now requires that all PhD candidates develop and implement an IDP. This is an interactive effort that requires both student and mentor to fully participate. The preferred method of IDP is the AAAS website located at http://myidp.sciencecareers.org/. The IDP should remain a confidential document. However, once a student has completed their IDP a certificate of completion should be provided to the NPD.
Instructions: After logging into myIDP, the "Completion Certificate" is available at the bottom of the Navigation Bar on the left side. The certificate automatically marks off the portions of myIDP that have been completed by the user. The only thing the student needs to do is indicate whether or not there has been a discussion with their mentor and enter the email address to which the certificate should be sent (Neuroscifirstname.lastname@example.org).
Each student having completed their proposition examination and application to candidacy (ATC) forms will be expected to present their research to the Program in the form of a Research Progress Presentation. This will occur at least once in their 3rd or 4th year. This will be an excellent opportunity for all to learn about the PhD students’ research, and to promote collaborative learning, as it will help our students hone their presentation skills. Presentations will occur before the beginning of the Spring or Fall semesters and will be scheduled with the assistance of the NRS program staff. Lectures should be a maximum of 45 minutes, with 10-15 minutes of questions. This presentation can serve to meet the requirement for a Student seminar presentation (see above).
The Proposition Examination is designed to test a student’s potential for carrying out independent research. Students must pass the examination before submitting an Application to Candidacy. Students will start the process for the Proposition Examination at the end of the Spring semester of their second year (i.e., their fourth semester) in the PhD program, and complete it before the start of the Fall semester that year. Please refer to the Proposition Examination Guidelines.
The Proposition Examination is designed to test PhD graduate students’ potential for carrying out independent research by demonstrating his/her ability:
These attributes must be clearly demonstrated for successful completion of the Proposition Examination.
The successful completion of a Proposition Exam is required for all PhD students in the Neuroscience Program regardless of route of entry (PPBS or Direct-Admission).
The Proposition Examination includes the submission of a research proposal and its subsequent oral defense. The written portion must be an original document that reflects the student’s independent thinking and is appropriately referenced. Evidence of plagiarism will constitute grounds for failure without opportunity for re-examination. Successful completion of the Proposition Examination is required for continuation in the doctoral program.
Students will typically start the process for the Proposition Examination at the end of the Spring semester of their second year (i.e., their fourth semester) in the PhD program and complete it before the beginning of the next Fall semester. Following written approval by the Thesis Advisor and NPD, the student may begin the process of the Proposition Exam at an earlier point in their second year (i.e. during either Fall or Spring semester).
Students would be eligible to file Application to Candidacy (ATC) if they have completed their proposition exam, and have fulfilled other requirements. At the time of Application to Candidacy by the Graduate School, the student should also submit a Certification of Full-Time Student Status (separate forms are used for PhD & MS degrees) while pursuing research on their dissertation project. This permits the student to reduce the number of credit hours taken below 12 credit hours while they focus on their thesis research.
The research topic will be selected by the student, and it may either be on the work that the student expects to pursue for his/her dissertation (recommended) or be related to it. In addition to serving the purpose mentioned in Overview, this will prepare the student for submitting a proposal for a pre-doctoral fellowship to a funding agency (e.g. NIH F31). The selected title should be of sufficient specificity to be appropriate for a major grant proposal. The Chair of the Proposition Examination Committee will decide the appropriateness of the topic.
The Proposition Examination Committee (PEC) will consist of:
The student’s research advisor will be a non-voting member of the Proposition Examination Committee. He/she will attend the student’s presentation but will not be present during the following discussions.
The Proposition Examination process is as follows:
Below are instructions adapted from the NIH Grants and Funding Website dealing with Formatting Attachments. Please follow these instructions in completing your proposal.
Specific Aims are limited to one page.
After a brief introductory paragraph or two, state concisely the goals of the proposed research and summarize the expected outcome(s), including the impact that the results of the proposed research will exert on the research field(s) involved.
List succinctly the specific objectives of the research proposed, e.g., to test a stated hypothesis, create a novel design, solve a specific problem, challenge an existing paradigm or clinical practice, address a critical barrier to progress in the field, or develop new technology.
This item is limited to six pages.
Organize the Research Strategy in the specified order using the instructions provided below. Start each section with the appropriate section heading — Significance, Innovation, Approach. Cite published experimental details in the Research Strategy section and provide the full reference in the Bibliography and References Cited section.
You may address Significance and Approach for each Specific Aim individually, or may address Significance and Approach for all of the Specific Aims collectively.
Include information on preliminary studies, if any. This can be preliminary data you’ve obtained while you’ve worked in the lab, preliminary data obtained by other members of your lab (or your collaborator’s labs) that supports your project or preliminary data published by other labs. You can give preliminary data separately for each aim or you can describe all the preliminary data for all the aims first and then talk about the aims.
For the aims themselves, you will:
End the approach section with a short paragraph reiterating the importance of your project and how it relates to human health or disease.
Each reference must include the names of all authors (in the same sequence in which they appear in the publication), the article and journal title, book title, volume number, page numbers, and year of publication. Include only bibliographic citations. Applicants should be especially careful to follow scholarly practices in providing citations for source materials relied upon when preparing any section of the application.
1. Within one week of the submission of the written proposal, each voting member of the Committee must grade the proposal as satisfactory (S) or unsatisfactory (U). Students will be given a written critique from the Committee Chairperson. The critique will include a summary of each committee member's comments.
Result (4 votes)
Next Action by Student
3 or more “S” grades
Proceed to oral exam.
2 or more “U” grades
Will be required to rewrite the proposal and submit revisions to PEC within 1 week.
2. If revisions are made/required, the revised written proposal will be graded within a week after submission and will again be assigned a grade of S or U by each Committee member. A copy of the written proposal will be placed in the student's file in the Program office.
Result (4 votes)
Next Action by Student
3 or more “S” grades
Will defend proposal through oral examination within 1 week.
2 or more “U” grades
Will not proceed to oral examination and
Every effort will be made to adhere to this schedule; however unforeseen circumstances or unavoidable scheduling conflicts may cause a deviation from this timetable.
The Committee will meet in an executive session just prior to the examination to ensure that each member understands the purpose and nature of the examination. After the examination is completed, the Committee will critically evaluate the student's performance on both the written and the oral portions of the examination and make specific recommendations to the student on the basis of the perceived strengths and weaknesses of the performance.
The Committee will establish whether or not the student has accomplished the following:
1. Each voting member of the Committee must grade the performance at the oral examination as satisfactory (S) or unsatisfactory (U).
Result (4 votes)
Next Action by Student
3 or more “S” grades
Student passes the examination.
2 or more “U” grades
Will be allowed to repeat the examination within 2 weeks.
2. A copy of the final written proposal must be submitted to the Program office to be included in the student's file.
Evaluation of the dissertation (thesis) proposal is conducted by the Dissertation Committee. This Committee must be appointed well in advance of the thesis defense, no later than the submission of the Application to Candidacy. The Dissertation Committee consists of the thesis advisor as Chair and at least two (for the MS degree) or at least three (for the PhD degree) other Committee members selected by the Advisor and the student. All members of the Committee must have appointments in the Program in Neuroscience.
The Dissertation Committee is responsible for determining whether the proposed project is acceptable and feasible, and whether the student is capable of carrying out the proposed thesis work. As the research progresses, the Committee will establish whether the student has developed fundamental laboratory skills, broad knowledge, and familiarity with the literature in the area of the thesis research. Importantly, the Committee must decide whether the student has planned a study based on feasible and sound approaches to a significant research problem, with an excellent opportunity for a favorable outcome.
The Dissertation Committee is encouraged to meet frequently, at least every twelve months based on the committee’s previous recommendation. At each Dissertation Committee meeting, the student will bring and complete a committee meeting form which will document the material and topics discussed as well as any major advice provided by the committee. Moreover, the Committee members are expected to be available to help in resolving issues associated with the student's research. The Committee is also responsible for examining and approving the student's program and the scientific merit of the thesis.
The dissertation defense is the examination required by the Graduate School and should consist of two components: individual meetings with each member of the Dissertation Committee and a formal presentation of the research by a Programmatic seminar. The written thesis will present the student's original experimentation in an integrated fashion with the following organization: abstract; introduction describing pertinent previous work in the area; complete description of the methods; complete presentation of the results; discussion relating the student's research findings to other published research; and a comprehensive bibliography. Copies of the last draft, complete with figures and tables, should be circulated to the members of the Committee in a timely fashion prior to the anticipated defense date (at least two weeks prior to the defense). Committee members should read and critically evaluate the thesis prior to the thesis defense. The candidate should arrange a private meeting with each member to consider any questions or criticisms the members might have regarding the thesis. In this context, it is the responsibility of each Committee member to read the thesis carefully and convey his/her specific comments to the student. In this way, the student should be provided with the necessary tools for acceptable creative scientific writing.
A copy of the thesis will be placed in the Program Office for review AND the formal presentation advertised to the NRS faculty prior to the proposed date of the thesis defense (two weeks prior for PhD candidates and one week prior for MS).
Although not required, students are encouraged to have the doctoral dissertation evaluated by an outside reader. The outside reader is a qualified individual appointed outside of the student's Program who reads and critiques the document. Barring extenuating circumstances, it is expected that a student will defend his/her thesis prior to initiating employment at an outside agency or pursuing further research at another institution.
It is the responsibility of each student to contact the Graduate School (645-2939) and the Student Response Center (645-2450) prior to the deadline dates to be certain that all of the requirements and paperwork for his/her degree have been completed.
Students are URGED to refer to the University at Buffalo Graduate School website for a description of policies and procedures related to Graduate Study.
This is a multi-page document that includes a summary of courses to be applied toward a degree. The filing of this program with the Graduate School indicates that the student is entering the final stages of degree completion. This form must be completed and forwarded to the Graduate School as soon as possible following successful completion of the Proposition Examination.
As the name implies, the M-Form is used for several purposes. In relation to the thesis or dissertation, the form is submitted to the Graduate Office to certify that defense of the thesis was satisfactorily completed and that ALL requirements for the degree have been satisfied. This form must be signed by the thesis advisor, the Dissertation Committee members, and NPD.
The NPD will sign the M-FORM only after all corrections to the thesis and requests by the committee have been met. The student should bring a copy of the final thesis to the NPD together with the form for signature. Students should then submit the form and the thesis before the deadline to the Graduate School.
Master’s students who complete a thesis, and all PhD students, must electronically submit their final thesis or dissertation to the Graduate School via the UB/ProQuest UMI submission site. This is a requirement for degree conferral.
Students and PIs have the option for delayed release of sensitive research included in a thesis that may be currently unpublished. An embargo (delayed release) request can be made online. Students requesting a delayed release of their thesis/dissertation must upload the completed and signed form in the Administrative Documents section in ProQuest.
An electronic copy of the doctoral dissertation is required; copyrighting is optional. The doctoral candidate must sign a Graduate School Billing Form acknowledging that charges for cataloging will be paid prior to degree conferral. Diplomas will be mailed out directly from the Student Response Center. The Survey of Earned Doctorates Form is used to collect information from all candidates in the U.S.; the National Research Council publishes summaries of these data annually.
To qualify for degree conferral, students must fulfill the continuous registration requirement. They should submit an M-Form, an electronic copy of the dissertation or thesis, and the Survey of Earned Doctorates Form.
The Graduate School grievance procedures as outlined in the Graduate School Website apply to this program. Since the number of students in the Neuroscience Graduate Program and the number of faculty members in this Program are small; most, if not all, disputes can be resolved on an informal basis. The student may seek the assistance of the NPD or other staff members as mediators in dealing with a dispute.
The Program in Neuroscience follows the Graduate School grievance policy. Briefly, if the student feels the grievance is serious and has not been justly resolved on an informal basis, a formal written appeal to the NPD to initiate formal grievance resolution procedure shall be submitted. The NPD will then proceed with the second step, the convening of a Program Grievance Committee (PGC). This must occur within 20 academic days of submission of the academic grievance. This provides sufficient time to form a grievance committee for appropriate review of your case. Academic days only fall within the Fall and Spring semester. After a period of 15 academic days to allow the initial review of materials provided by the grievant, if the PGC find there is reasonable supporting grounds, there will be a hearing (Step 3). Additional details and the up-to-date policy can be found on the Graduate School website.
If an appeal of the Program ruling is desired, the student should file a written statement of the grievance with the Chairperson of the Health Sciences Division Grievance Committee according to the procedures established by the Graduate School.
NOTE: Specific aspects of the Guidelines may change as voted by the NGEC and faculty.