Resident and Fellow Educational and Professional Development Fund Policy

Purpose

The Resident and Fellow Educational and Professional Development Fund is designed to support University at Buffalo (UB) residents and fellows employed by University Medical Resident Services, P.C. (UMRS) and University Dental Resident Services, P.C. (URDS) and provide outstanding education opportunities, training and experiences. 

Reimbursable Expenses

  • Travel or conference expenses
  • Textbooks
  • USMLE Step 3 registration
  • ABMS board exam registration (for portions completed during residency)
  • Board review courses or preparation materials
  • A one-time allotment for a computer or smartphone
  • Others only with approval of the training program and UB GME, in accordance with UB policies

Annual Reimbursement Limit

The annual reimbursement limit per resident is $2,000, covering all approved expenses.

Restrictions

  • Reimbursement requests must be for a minimum of $10 per request. Multiple reimbursements can be combined to meet this minimum.
  • Alcoholic beverages are not reimbursable.
  • Parking at the official workstation (hospital, clinic, etc.) is not reimbursable (although parking incurred during approved travel is eligible for reimbursement).
  • All reimbursement requests must be submitted within 120 days of purchase to be eligible for processing.
  • Requests will be paid via Automated Clearing House (ACH), requiring the requestor to provide bank account information.
  • Expenses that relate to deductible are not eligible.

Reimbursement Process

The reimbursement process is detailed in the application form.

Required Documentation

  • Completed application form, signed by program director or designee
  • Original receipts or itemized invoices
  • Supporting materials (e.g., brochures, agendas)
  • Bank account information for ACH

UB GME has the right to refuse requests due to insufficient justification, frequency of exception requests, lack of reasonable notice by the requestor, or their judgment on the reasonableness of the exception.

Please submit via the form below, faxed and emailed applications are not accepted

Resident and Fellow Educational and Professional Development Fund Application
Submit Reimbursement Application

Contact Information

Graduate Medical Education Office 955 Main Street, Suite 7230

Buffalo, New York 14203-1121

Phone: 716-829-2012

Fax: 716-829-3999

ubgmeresfund@buffalo.edu

Web: Office of Graduate Medical Education - Jacobs School of Medicine and Biomedical Sciences - University at Buffalo

Established: January 2025