The below outlines taking resident and fellows outside the Match and not during regularly scheduled orientation season (main Match Day through August 1)
This policy includes transfers, program closure residents, exceptional and military candidates.
Transfer Resident: A resident/fellow transferring into a UB ACGME-accredited program outside of the Match and not during Orientation season. This candidate will need to be reviewed by UB GME accreditation, CFO, and UB legal.
Program Closure Resident: A resident/fellow coming into a UB ACGME-accredited program due to their current program closing down. This candidate will need to be reviewed by UB GME accreditation, CFO, and UB legal. For exceptional candidates, in addition to the below documents, the Exceptionally Qualified Candidate Form must be completed prior to review by the Resident Eligibility Subcommittee and GMEC.
Exceptional Candidate: A resident/fellow who does not satisfy UB’s resident/fellow eligibility policy and/or resident/fellow eligibility requirements in the ACGME common program requirements. This candidate will need to be reviewed by the Resident Eligibility Subcommittee and GMEC (please expect a minimum of 4 weeks for approval). View 2022 Exceptionally Qualified Candidate form.
Military Candidate: A candidate that is coming from a branch of the US armed forces. This candidate will need to be reviewed by UB GME accreditation, CFO, and UB legal.
Contact Katy Cich and Gregory S. Cherr, MD, if considering accepting a resident transfer, program closure resident, military candidate or exceptional candidate. Katy will act as liaison between the GME office and program and will notify appropriate people in the GME office. Paperwork should not be submitted until all documents are ready.
The program must wait for confirmation from Katy Cich before offering a position to the candidate. We will do whatever we can to move the process forward expeditiously.
If your candidate requires a visa, please include that in your initial communication about the outside the match candidate. Katy will communicate this to Melanie, directly. Depending on visa status, the process can take up to 4 weeks to 6 months.
If considering an outside the match candidate with the intentions of them being included in the July orientation, all necessary documents, finance, and visa details will need to be finalized by the end of May. If documents are received after that, there will be the chance the candidate cannot be included in the regular scheduled orientation season.
Programs must wait for confirmation from Katy Cich before offering candidate the position. We will do whatever we can to move the process forward expeditiously.