Faculty are encouraged to seek professional mentoring from the Office of Faculty Affairs, which schedules individualized mentoring sessions with the appropriate mentoring committee and one-on-one meetings with faculty. Faculty are asked to contact Suzanne G. Laychock, PhD, to request a mentoring meeting. Please provide a current CV with your request.
Faculty and mentors are encouraged to use this checklist to evaluate a candidate’s readiness for promotion.
To ensure timely action by the medical school review bodies and the President’s Review Board (PRB), please submit candidate dossiers to the Office of Faculty Affairs (Room 6130, 955 Main Street) as follows:
original + PDF
Academic Qualified (non-tenure)
November 1 (preferred)
January 15 (deadline)
original + PDF
We recommend that you follow this timeline to ensure timely submission:
Develop your curriculum vitae following the approved format. The Office of Faculty Affairs is happy to assist you with this.
You can use eCV, our faculty data management system, to create a CV that fulfills the requirements of the promotion and tenure committee. The information you enter populates your profile on school and departmental websites.
If you have not yet filled in your eCV, please log in to eCV to do so.
Prepare a personal statement that addresses scholarship, teaching, and service and includes future goals for these three required sections.
You have the option to designate an advocate of your choice.
The department chair must write a letter that addresses the candidate’s contributions. This letter must include the department's vote outcome for the candidate.
As department chair, you must solicit external and internal evaluation letters using our guidelines.
Please note the need to solicit Association of American Universities (AAU) members.
External evaluator solicitation letter examples
Internal evaluator solicitation letter examples
We encourage you to solicit an optional collaborator letter. The letter must come from a non-UB affiliate who has worked with the candidate on a multiyear project.
We recommend soliciting letters from current or former students/trainees who can offer insightful comments about the impact of the candidate's teaching and mentoring.
In cases where a faculty member has a joint appointment in two departments within the school of medicine, the primary department should assemble and submit the dossier.
In cases where a faculty member is appointed in co-administered departments in two different UB schools, follow these requirements:
Be aware that UB adheres to “rank on rank” voting for all faculty personnel actions.
Familiarize yourself with the different review processes for dossiers:
As the departmental staff member preparing the dossier, you should use these documents in the submission process: