Creating a CV for Promotion and Tenure Using eCV


This guide shows a fully-completed CV for promotion and tenure with the main eCV menu alongside it. Color-coded numbers map the elements of your CV to items as they appear in the eCV menu.

You can generate a CV that fulfills the requirements of the promotion and tenure committee directly from the eCV database.

These step-by-step instructions produce a CV with the exact components the committee requires, correctly organized and ordered. You will be able to print your CV to make a hard copy or save it to your computer for further editing.

These instructions are for faculty who have already filled in their basic data in eCV. If you have not yet done so, log in to eCV and complete all required fields, using this visual map to eCV’s components as a guide. You can then return to this page for help using the eCV system to create your promotion and tenure CV.

Create a New Promotion and Tenure CV

  1. Log in to eCV.
  2. Navigate to CV Manager at the top of the page and choose Create CV from Template from the menu that appears.
  3. Click Add New to create a new CV for your own use. This will load a new page where you can create and customize your CV.
  4. In Report Description, enter a name for this CV for your reference.
  5. From the dropdown menu labeled Report Template, select Promotion and Tenure.
  6. You will now see a list of your CV data, organized by category. The eCV database automatically loads the categories needed for a tenure and promotion CV.

Correct or Complete Your Information

  1. Read this page carefully. If you have not filled in information for any areas that the tenure and promotion committee requires, this screen will alert you.
  2. If you need to fill in information for any missing sections, navigate to Edit CV Data at the top of the screen. Select the name of the section you want to complete, and do so.
  3. Return to CV Manager > Create CV from Template when you are finished to refresh the selectable list of your CV items.

Customize and Generate Your Document

  1. By default, every item in your list will be selected. Click the boxes to uncheck any you wish to remove from your final CV.
  2. Click Add/Save if you are creating a new CV or Save if you are working from one you created previously. This will save your customized CV in the eCV system and prepare it for preview and printing.
  3. You will now see a list of all the CVs you have created and saved, each with options to Preview Report, Export to Word or Make Copy.
  4. To preview your CV, click the Preview Report button to open your eCV in a new window. You can print a hard copy directly from this view.
  5. To open your CV in Word for further editing, archiving or printing, click the Export to Word button. 
  6. Click the Word File download link. You will be prompted to save your CV or open it directly in Word as with any file you download.

Final Verification

  1. When previewing your CV, check your contact information, appointment and other basic information at the top of the first page.
  2. Check that the names of the university and medical school are correct everywhere they appear. The correct name for the university is “University at Buffalo" and this name should be used exclusively. The correct name for the school is “Jacobs School of Medicine and Biomedical Sciences” and this should be used exclusively as well.
  3. If any information is missing, incorrect or requires an update, navigate to Edit CV Data at the top of the screen to correct the information in the appropriate section of your eCV. Refer to this guide to help you locate any eCV sections you need to change by name.
  4. Changes to your eCV data will automatically update your biosketch.
  5. Preview, then print or save your corrected tenure and promotion CV.

Some of these files require Adobe Acrobat Reader. You can download Acrobat Reader from Adobe's website.