Staff

• Chair, Graduate Medical Education Committee
• Reviews and signs all communications to ACGME
• Authority and responsibility for oversight and administration of ACGME-accredited residency programs 
• Ensures compliance with ACGME requirements
• Member, Resident Wellness & Well-Being Subcommittee
• Member, Graduate Medical Education Committee (GMEC)
• Core Faculty, Jacobs Educator Excellence Program (JEEP) Faculty Development Program
• Overall responsibility for GME
• GME Staff Oversight

• GME Ombuds
• Academic Action Review & Support for Programs, Residents, Fellows and Faculty
• Chair of Resident Well-Being Subcommittee
• Core Faculty, Jacobs Educator Excellence Faculty Development Program
• Gold Humanism Honor Society (GHHS) Member & Resident Co-Advisor
• Chief Resident Leadership Seminars, Career Planning Seminars
• GME Grand Rounds & GME Journal Club
• Program Directors Forum, Program Directors Advisory Committee (PDAC)
• GME Research Day
• Member: Jacobs School DIALE Committee, UB Residents Committee (UBRC), Graduate Medical Education Committee (GMEC)
• Generalist Scholars Program for 4th Year Medical Students

• Core Faculty, Jacobs Educator Excellence Program (JEEP) Faculty Development Program
• Residents as Educators Initiative (REds)
• Vice chair of Program Quality Review Subcommittee (PQRS)

• Manage GME employee health service functions
• Maintain oversight of annual health assessments for residents/fellows
• Ensure that all medical records are kept in a manner compliant with appropriate policies and procedures,
• Assist GME Office/Program Directors with individual resident/fellow health issues that affect training and education
• Consult with Senior Associate Dean for GME regarding workers' compensation, infection control, impaired physician, and other employee health related issues
• Assist program directors with navigating challenging resident/fellow cases as it relates to the mental/physical wellbeing
• Coordinate response to resident/fellow mental/physical health crisis (including Substance Use Disorder (SUD) and suicidal ideation)
• Assess, provide, refer, or link residents/fellows to care/support for medical/mental health services (primary care, mental health, mentorship for underrepresented minority and non-traditional residents, etc.)
• Conduct fitness for duty evaluations
• Assist in development of reasonable accommodations
• Review and develop policies and procedures according to University at Buffalo, Erie County, New York State and Federal Government guidelines
• Advocate for the health and wellness of residents/fellows across all UB residency programs
• Serve as a liaison to the University at Buffalo Resident Well-Being Subcommittee

For expedited service with your orientation, onboarding, and any required certification questions, please email ubgmeops@buffalo.edu

• Award Coordinator (Frawley, Calkins, Program Director and Training Program Administrator Awards of Excellence)
• Manages GME Website Updates
• Institutional Coordinator for the Electronic Residency Application Service (ERAS)
• Institutional Coordinator, AAMC GME Track Resident and Program Survey
• IPRO Reporting
• Liaison, Training Program Administrators Committee (TPAC)
• Orientation Requirements
  
• Policy Management
• Resident Incentive Program
• Strategic Plan Administrative Coordinator, Residents as Educators (REds)

• Administrative Support to Dr. Gregory Cherr
  
• Malpractice and Training Verifications (contact UBGMEVERIFY@buffalo.edu)
• Orientation Requirements
  
• Assisting with Coordination of Orientation, Special Events, and Activities in Support of Residents and Fellows
• Manages GME Website
• Program Letter of Agreement (PLA)  signature requests
• GME Introduction Liaison for New Program Directors and Training Program Administrators
• Manages GME Listservs

• GME Grand Rounds - Program Director Forum
• GME Med Ed Journal Club
• Research Day
• Jacobs Educator Excellence Program (JEEP) Faculty Development Program

• Administrative support to Dr. Susan Orrange
• Certificates
• Provide support to GME educational activities, meetings and committees
  

• Chair, Program Quality Review Subcommittee (PQRS)
• Member, Graduate Medical Education Committee (GMEC)
• Accreditation oversight, policies, process design and improvement
• Annual Institutional Review (AIR)
• Program Special Reviews
• Accreditation-related PD and TPA development 
• Nonstandard training program oversight (i.e. non-accredited programs, programs accredited by bodies other than ACGME)
• Primary contact for accreditation-related education and requirement questions

• ACGME Site Visit Coordination, including Clinical Learning Environment Review (CLER)
• Primary Committee Administrator, Program Quality Review Subcommittee (PQRS)
• Resident/fellow Work Hours Analysis & IPRO Site Visit Support
  • Contact the Accreditation Administrator with work hours unlock requests
• UB Learns Accreditation Course for programs
• J1 NST Program Oversight
• Outside the Match management

• Primary Committee Administrator, Graduate Medical Education Committee (GMEC)
• Accreditation Deadline Compliance Management
• Accreditation Team Primary Scheduling Contact
• Program Special Review Administrator
• Program Letter of Agreement (PLA) signature requests should be directed to Maggie Squier, Operations Assistant
• Please take advantage of MedHub user support for “How-to” questions and contact UB GME Financial Analyst Administrator - IRIS Reporting for scheduling questions
• Primary UB GME Contact for the following MedHub User Support Issues:
  • Bugs/system issues
  • Resident/fellow work hours unlock requests
  • Problems with MedHub support resources/response
  • Advanced functionality questions

• Financial Oversight of UMRS & UDRS Resident companies’ activities
• Financial Oversight of  GME related Financial Companies/Funds
• Hospital  Liaison and Contract Negotiator
• Hospital Affiliation Agreements (Exhibit E-1 Kaleida and E-2  ECMC)
• Annual Plan Overview
• VA Disbursement Agreement
• GME Office Financial Official
• Educational Residency Program Rotation Trend Management
• Resident/Fellow Payroll/Benefit Cost Management
• GMEC Finance Staff Oversight

• Resident & Fellow Rotation Data Reporting in MedHub by Training Site
• Medicare Hospital Reporting Liason
• Visiting Residents Rotation Administration
• Outside the Annual Plan Process (OAP) GMEC approval process
• GME Program Director and TPA Contact
• MedHub Training Key Resource and training
• Institutional Coordinator, National Resident Matching Program (NRMP)

• Account Payable & Receivable for GME office, Resident Education and Calkins Primary Awards
• GME Office Budget
• Annual Plan Projection Management
• Hospital Costing and Residency Assignment
• UMRS & UDRS Resident Companies Financial Statements
• Professional Liability Policy for current Residents and Fellows

The HR team is available to assist you with employment and benefit questions Monday – Friday 8:00am to 4:00pm. Please send your email to: ubgmehr@buffalo.edu. We strive to provide responses within 48 hours of a business day.

Office hours for personal assistance are by appointment only. 

Administrative Oversight:

• HIPAA Privacy Officer for UMRS/UDRS employment benefit plans
• Data Privacy Officer for UMRS/UDRS employment
• Trainee Employment
• Salary and Benefits
• Employee Health Services
• Policy review and compliance
• Academic Action and Misconduct Reviews
• Office of Graduate Medical Education Human Resources Management

Primary contact for:

• Employee Contracts
• J-1 and H-1B Visa Applications and Renewals
• Background Check Reports and Drug Testing for J-1 and H1-B visa holders
• Employee Benefits for Current Residents and Fellows
• COBRA Coverages
• On-Boarding Requirements
• Support to Human Resources Director 
• Direct Deposit Liaison for UBF Payroll
• Point of Contact for Graduating Residents and Fellows

Primary Contact for:

• Leaves of Absence
• Employee Benefits for Leaves of Absence Life Events
• Workers’ Compensation
• Employee Health Services liaison with Lead Physician (Dr. Michael Freitas) and Facility (ECMC-COEM)
• Support to Employment Verifications & Public Service Loan Forgiveness
• Support to Human Resources Director and Human Resources Coordinator
• On-Boarding Requirements for Residents and Fellows
• I-9 Compliance

• Employee Benefits
• Employee Payroll Deductions
• Benefit Billing/Invoicing/Reconcilliation
• Background Check Reports and Drug Testing
• Support to Human Resources Director

Data Security:

• Data Security Officer
• HIPAA Security Official
• Data Steward

GME computer based technical support:

• Electronic Residency Data Management Systems and Information Requests
• Support certificates
• Ad Hoc Data Projects
  
• Data management with affiliated hospitals, payroll services vendor and benefit plan administrators

On-boarding and Orientation Program Support:

• Access to UB Information Systems
• Trainee Lists and Schedules
• Mandatory appointments and record keeping (i.e., physical, photography, fingerprinting)