Non-recurring CME activities include conferences, workshops, seminars, panel discussions, simulations and more.
This planning process covers these one-off events as well as enduring materials and performance improvement activities.
If you’re interested in planning a series for CME credit, please see our instructions for Planning Regularly Scheduled Series.
The University at Buffalo is committed to providing CME that is scientifically valid and free from commercial, personal, professional and organizational bias. To ensure our programs’ quality, the following steps must be completed:
We accept applications for new CME activities throughout the year. Please contact the CME Office at least six months prior to your activity date to begin the application process.
Alicia Blodgett
Director
Office of Continuing Medical Education
955 Main Street, Room 7205, Buffalo, NY 14203
Phone: (716) 829-3714; Fax: (716) 829-3999
Email: amblodge@buffalo.edu
After you contact the CME Office, you will need to submit the following with your CME Activity Planning Application:
Please discuss your organization’s relationships with the CME office; disclosure may be required.
The budget must show honoraria and reimbursements that comply with UB policies.
If the activity director has financial relationships with companies relevant to your planned activity, the departmental CME committee —including at least two members without financial relationships — must assume responsibility for needs assessment, establishing objective(s), content development and speaker selection.
Our office will invoice you once your series is approved.
Complete one of the following forms depending on which CME activity you are planning:
Submit Disclosure Forms for each planner and speaker with your planning document.
Submit this signed form with your planning document.
Early in your planning process, your conference planning committee/departmental CME committee must:
If there is a potential for bias in any speaker’s presentation, you will need to address it. For example:
Complete this form if a speaker reports having received financial support from any commercial source within the past 12 months.
ACCME’s policies regarding disclosure in the Standards for Commercial Support:
Prepare notices, calendar postings or announcements (e.g., brochures, posters, ads, websites) that include:
Send the CME Office all announcements for approval prior to printing and/or distributing electronically. Your publicity materials must include the information listed above to satisfy ACCME requirements. See the sample announcement to the right for an example.
When you post announcements to the school calendar, provide full details, including registration and contact information. Participants will need to register with you, not the CME office, to obtain credit.
Submit to the CME Office all the speakers’
Credit will be withdrawn if these forms are not submitted at least four weeks before the program. This time frame will allow you to notify registrants that CME requirements were not met and credit will be unavailable.
Obtain from the speakers and planners of the CME activity.
Obtain from the speakers and planners of the CME activity.
Complete this form if a speaker reports having received financial support from any commercial source within the past 12 months.
These materials must be submitted to our office at least four weeks before the program.
Credit will be withdrawn if this deadline is not met.
Complete and submit a signed Letter of Agreement specifying the terms and conditions of support from each external source (companies, foundations, etc.). The Letter of Agreement must be signed by the:
Commercial supporters may not pay expenses directly. Grants from commercial supporters must be sent directly to the education provider (e.g., your department) or accredited provider (UB CME office).
The nature of enduring materials incurs several specific communication requirements:
This step is only required for planners organizing enduring materials activities. Those who are planning conferences and performance improvement activities can skip this step.
Commercial exhibits (if any) must be located in a separate area outside the conference room.
This step is only required for planners organizing a conference. Those who are planning Enduring Materials and Performance Improvement Activities can skip this step.
The Credit Claim Form and Evaluation Form are sent to education providers once the CME office has received all the necessary paperwork.
After the conference has taken place (within 30 days), send the CME Office:
Within 30 days after the start of the performance improvement activity, send the CME Office:
Within 30 days after the start of the performance improvement activity, send the CME Office:
After the enduring material begins (within 30 days), send the CME Office:
For the duration of the activity, send the CME office the following information at least quarterly:
Once an enduring material is approved, it retains accreditation for three years. At the end of this period, you will need to review the content, ensure its currency, and update it if necessary to approve its credit-bearing status for another three years.
The Credit Claim Form and Evaluation Form are sent to education providers once the CME office has received all the necessary paperwork.