Regularly scheduled series, including grand rounds, journal
clubs and case conferences, take place on weekly or monthly
The University at Buffalo is committed to providing CME that is scientifically valid and free from commercial, personal, professional and organizational bias. To ensure this, you must complete a series of steps over the course of the year to apply for your activity and maintain CME credit:
We accept applications for new CME activities throughout the year. Submit your Planning Document at least six months prior to your activity date.
Submit the Planning Document (includes preliminary budget) and all subsequent documents by email, fax or mail to:
If the program director has financial relationships with
companies relevant to your planned activity, the departmental CME
committee—including at least two members without financial
relationships—must assume responsibility for needs
assessment, establishing objective(s), content development and
Non-UB entities pay a fee of $250 to start the program and $50 annually to maintain credit. UB entities pay no startup fee but must pay the $50 annual fee to maintain credit. Our office will invoice you once your series is approved.
Prepare notices, calendar postings or announcements that include:
Send the CME Office all announcements for approval prior to printing and/or distributing electronically. Your publicity materials must include the information listed above to satisfy ACCME requirements. See the sample announcement to the right for an example.
When you post announcements to the school calendar, provide full details, including registration and contact information. Participants will need to register with you, not the CME office, to obtain credit.
Submit to the CME Office all speakers’:
If the speaker has relevant relationships, he/she has a potential conflict of interest (COI). Your CME committee must resolve it and complete a Speaker Checklist form describing how the COI was resolved to ensure the validity and independence of the activity’s content. You may consider strategies such as these or others to resolve bias:
A member of the CME committee who has no relationships with companies must sign the speaker checklist.
Complete and sign the Letter of Agreement with any supporting company, specifying the terms and conditions of the educational grant to your organization/unit. The Letter of Agreement must be signed by:
Commercial supporters may not pay expenses directly. Grants from commercial supporters must be sent directly to the education provider (e.g., your department) or accredited provider (UB CME office).
Companies are considered supporters or grantors—not sponsors. Your activity’s sponsors include the education provider (e.g., your department) and the accredited provider (the CME office).
Obtain from speakers this form, which identifies financial relationships with companies whose products may be discussed at the activity.
This form needs to be signed by the Activity Director at each session, to ensure that the presenter disclosed any conflicts of interest to the audience.
Complete this form if a speaker reports having received financial support from any commercial source within the past 12 months.
Complete this form if you receive an unrestricted educational grant from a commercial source.
The Speaker/Planner Disclosure Form, Speaker Checklist (if applicable), and any Letters of Agreement must be submitted to our office before each session.
The Attendance Sign-in Sheet and Activity Director Verbal
Disclosure Form must be submitted to our office via email or fax
within 30 days of each session.
Provide attendance sheets for attendees to sign in with their CME ID numbers.
Inform the audience what the presenter has written on his or her disclosure form. The program director, a designee from your professional staff or the speaker should verify one of the following for the audience:
This declaration is required at all CME activities, including those without commercial support and with “internal” presenters.
Send the CME Office the following:
Participants rely on CME transcripts to renew their privileges and in many cases to maintain board certification. So we can provide them with the most accurate accounting of their CME credits possible, you must submit your paperwork at least monthly to ensure proper credit is awarded.
CME credit for your activity will be revoked if you fail to
comply with the monthly submission requirement, after 6 months of
non-compliance. You will be required to re-apply with the CME
office if you wish to re-establish credit.
Verifies that the audience was informed about the presenter’s financial relationships or absence of such.
File this form when a speaker reports having received financial support from any commercial source within the past 12 months.
File this form when you receive an unrestricted educational grant from a commercial source.
These materials must be submitted to our office within 30
days of the activity.
To comply with ACCME requirements and to maintain your ability to provide credit, please submit the following annual paperwork by Aug. 1 of each year:
The Evaluation Summary includes several elements:
You do not need to evaluate each session. Your annual summary
will assess your series as a whole.
If you plan to renew your series for the following year, this
annual paperwork permits you to do so. You do not need to create a
new, separate planning document in order to renew.
Failure to submit the forms listed above by August 1 will result in suspension of CME credit for your activity.
The deadline for the submission of these materials is Aug.
1. We will send an email reminder to complete your annual
paperwork in May of each year.
UB entities and non-UB entities must pay a $50 annual fee to