University at Buffalo (UB)
New Resident/Fellow Orientation
Orientation Onboarding Package
In preparation for your training you will be required to complete an onboarding package of employment and educational modules. The onboarding package will be delivered to you online via MedHub in two parts.
The first package will be delivered to you via email on March 25, 2024, and includes a demographic form and drug testing and background investigation overview to complete. This package is due no later then April 1, 2024. Once you complete package one, package two will be delivered to you via email. Package two contains the remaining requirements and is due on May 20, 2024.
Below, please find an outline of the MedHub requirements.
| Package One | Delivery Date | Due Date |
|---|---|---|
| Demographic Information Form | March 25 | April 1 |
| Employment Background Investigation and Drug Testing Overview | March 25 | April 1 |
Your demographic form will ask you for an NPI number. If you do not have an NPI number you will need to apply for one. Those with an SSN can do so here. Those without an SSN will need to mail in an application. Please do so ASAP as it can be a time-consuming process.
| Package Two | ||
| Employment Requirement | Delivery Date | Due Date |
|---|---|---|
| Contract | April 1 | April 15 |
| I-9 Employment Verification Form | April 1 | May 20 |
| Social Security Card | April 1 | May 20 |
| Federal Tax Form W-2 | April 1 | May 20 |
| State Tax Form IT-2104 | April 1 | May 20 |
| Direct Deposit Authorization Form | April 1 | May 20 |
| Selective Service Confirmation | April 1 | May 20 |
| Medical/ Dental School Diploma | April 1 | May 20 |
| ECFMG Certificate * | April 1 | May 20 |
| Primary Source Verification Form ** | April 1 | May 20 |
| 12 Week Rule Form * | April 1 | May 20 |
| Pre-Employment Physical Forms | April 1 | May 20 |
| University at Buffalo ID Badge Application | April 1 | May 20 |
| Photo Release Form | April 1 | May 20 |
| Consent to Receive Electronic Communications | April 1 | May 20 |
| Required Benefit Notices | June TBA | June TBA |
| Benefit Enrollment Instructions | June TBA | June TBA |
*International Medical School Graduates Only
** American Medical School Graduates Only
| Education Requirements | Delivery Date | Due Date |
|---|---|---|
| Residents as Educators Introductory Video and Essay Question | April 1 | May 20 |
| New York State Mandatory Prescriber Training | April 1 | May 20 |
| Infection Control Certification | April 1 | May 20 |
| Institute for Healthcare Improvement Modules | April 1 | May 20 |
| Policy Review | April 1 | May 20 |
| Required Certifications | April 1 | May 20 |
| BLS | April 1 | Must be completed before start date |
| ACLS * | April 1 | Must be completed before start date |
| Sharps Instructions | April 1 | May 20 |
| Duty Hours Reporting | April 1 | May 20 |
| Mandatory Reporter Training ** | April 1 | May 20 |
* ACLS is only required for some programs. Find out if you require it here.
**Mandatory Reporter Training is only required by some programs, it will be assigned to you in your onboarding package if your program requires it.
Orientation Activites
Below is a snapshot of the week’s activities. You will receive an individual schedule with your specific appointment times and locations closer to the beginning of orientation.
| Mon June 24 | Tues June 25 | Wed June 26 | Thurs June 27 | Fri June 28 |
|---|---|---|---|---|
| 8 a.m.-11 a.m. Education Sessions- all incoming PGY1 Residents will report for a morning of education sessions. Check in will begin at 7:00 a.m. | 8 a.m.-11 a.m Education Sessions- all incoming PGY1 Residents will report for a morning of education sessions. Check in will begin at 7:00 a.m. | On site hospital orientation. You will report to the hospital of your first rotation for orientation activities. | Morning of Service* Check in 8:15 a.m.-8:45 a.m. Service 9:00 a.m.-11:00 a.m. Lunch 11:15 a.m. | Long White Coat Ceremony 8 a.m. |
In person appointments at JSMBS for the following programs:
Appointments will begin at 11:15 a.m. Those not scheduled for in person appointments are released to their programs for program based activities. | In person appointments at JSMBS for the following programs:
Appointments will begin at 11:15 a.m. Those not scheduled for in person appointments are released to their programs for program based activities. | Physical follow up appointments:
Appointments will begin at 12:30 p.m. | Physical follow up appointments:
Appointments will begin at 9:15 a.m.
ยท | |
| Bisons Game 6:35 p.m.** | NRP Certification 10:00-2:00
| |||
NRP Certification 2:15-6:15
|
*Optional activity
**Optional paid activity, new residents, families, current residents, faculty and staff all are welcome!
| Time | Description |
|---|---|
| 7:30 a.m. - 9:30 a.m. | Education Sessions |
| 9:30 a.m. | Individual in-person appointments at JSMBS |
| Time | Description | |
|---|---|---|
| 8:30 a.m. | In-person appointments at JSMBS | |
| Scheduled | Physical appointments at our employee health partner COEM located at ECMC |
Education Session Information for Incoming Residents
Each education session will have a small amount of pre-work to be reviewed the night before the session in preparation for the morning’s discussions.
Education sessions will be held on Monday and Tuesday. These sessions have been created to not only allow for learning, but also to encourage you to get to know your colleagues. You are expected to attend both sessions.
GME leaders and faculty look forward to engaging with you throughout the week!
Important Information and Helpful Links for Incoming Residents and Fellows
Questions?
Amanda Bevacqua
Operations Director
Graduate Medical Education
Jacobs School of Medicine and Biomedical Sciences, 955 Main Street, Room 7230, Buffalo, NY 14203-1121
Phone: (716) 829-6132; Fax: (716) 829-3999
Email: abevacqu@buffalo.edu