In preparation for your training you will be required to complete an onboarding package of employment and educational modules. The onboarding package will be delivered to you online via MedHub in two parts.
The first package will be delivered to you via email on March 31, 2025, and includes a demographic form and drug testing and background investigation overview to complete. This package is due no later then April 7, 2025. Once you complete package one, package two will be delivered to you via email. Package two contains the remaining requirements and is due on May 19, 2025.
Below, please find an outline of the MedHub requirements.
| Package One | Delivery Date | Due Date |
|---|---|---|
| Demographic Information Form | March 31 | April 7 |
| Employment Background Investigation and Drug Testing Overview | March 31 | April 7 |
Your demographic form will ask you for an NPI number. If you do not have an NPI number you will need to apply for one.
Please do so ASAP as it can be a time-consuming process.
| Package Two | ||
| Employment Requirement | Delivery Date | Due Date |
|---|---|---|
| Contract | April 7 | April 14 |
| I-9 Employment Verification Form | April 7 | May 19 |
| Social Security Card | April 7 | May 19 |
| Federal Tax Form W-2 | April 7 | May 19 |
| State Tax Form IT-2104 | April 7 | May 19 |
| Direct Deposit Authorization Form | April 7 | May 19 |
| Selective Service Confirmation | April 7 | May 19 |
| Medical/ Dental School Diploma | April 7 | May 19 |
| ECFMG Certificate * | April 7 | May 19 |
| Primary Source Verification Form ** | April 7 | May 19 |
| 12 Week Rule Form * | April 7 | May 19 |
| Pre-Employment Physical Forms | April 7 | May 19 |
| University at Buffalo ID Badge Application | April 7 | May 19 |
| Photo Release Form | April 7 | May 19 |
| Consent to Receive Electronic Communications | April 7 | May 19 |
| Required Benefit Notices | June TBA | June TBA |
| Benefit Enrollment Instructions | June TBA | June TBA |
*International Medical School Graduates Only
** American Medical School Graduates Only
| Education Requirements | Delivery Date | Due Date |
|---|---|---|
| Residents as Educators Introductory Video and Essay Question | April 7 | May 19 |
| New York State Mandatory Prescriber Training | April 7 | May 19 |
| Infection Control Certification | April 7 | May 19 |
| Institute for Healthcare Improvement Modules | April 7 | May 19 |
| Policy Review | April 7 | May 19 |
| Required Certifications | April 7 | May 19 |
| BLS | April 7 | Must be completed before start date |
| ACLS * | April 7 | Must be completed before start date |
| Sharps Instructions | April 7 | May 19 |
| Duty Hours Reporting | April 7 | May 19 |
| Mandatory Reporter Training ** | April 7 | May 19 |
* ACLS is only required for some programs. Find out if you require it here.
**Mandatory Reporter Training is only required by some programs, it will be assigned to you in your onboarding package if your program requires it.
Below is a snapshot of the week’s activities. You will receive an individual schedule with your specific appointment times and locations closer to the beginning of orientation.
| Mon June 23 | Tues June 24 | Wed June 25 | Thurs June 26 | Fri June 27 |
|---|---|---|---|---|
| 8 a.m.-11 a.m. Education Sessions- all incoming PGY1 Residents will report for a morning of education sessions. Check in will begin at 7:00 a.m. | 8 a.m.-11 a.m Education Sessions- all incoming PGY1 Residents will report for a morning of education sessions. Check in will begin at 7:00 a.m. | On site hospital orientation. You will report to the hospital of your first rotation for orientation activities. | Morning of Service* Check in 8:15 a.m.-8:45 a.m. Service 9:00 a.m.-11:00 a.m. Lunch 11:15 a.m. | Long White Coat Ceremony 8 a.m. |
In person appointments at JSMBS for the following programs:
Appointments will begin at 11:15 a.m. Those not scheduled for in person appointments are released to their programs for program based activities. | In person appointments at JSMBS for the following programs:
Appointments will begin at 11:15 a.m. Those not scheduled for in person appointments are released to their programs for program based activities. | Physical follow up appointments:
Appointments will begin at 12:30 p.m. | Physical follow up appointments:
Appointments will begin at 9:15 a.m.
ยท | |
| Bisons Game 6:35 p.m.** | NRP Certification 10:00-2:00
| |||
NRP Certification 2:15-6:15
|
*Optional activity
**Optional paid activity, new residents, families, current residents, faculty and staff all are welcome!
| Time | Description |
|---|---|
| 7:30 a.m. - 9:30 a.m. | Education Sessions |
| 9:30 a.m. | Individual in-person appointments at JSMBS |
| Time | Description | |
|---|---|---|
| 8:30 a.m. | In-person appointments at JSMBS | |
| Scheduled | Physical appointments at our employee health partner COEM located at ECMC |
Each education session will have a small amount of pre-work to be reviewed the night before the session in preparation for the morning’s discussions.
Education sessions will be held on Monday and Tuesday. These sessions have been created to not only allow for learning, but also to encourage you to get to know your colleagues. You are expected to attend both sessions.
GME leaders and faculty look forward to engaging with you throughout the week!
Please contact UBGMEOPS@buffalo.edu