In preparation for your training you will be required to complete an onboarding package of employment and educational modules. The onboarding package will be delivered to you online via MedHub in two parts.
The first package will be delivered to you via email on Monday, March 30, 2026, and includes a demographic form and drug testing and background investigation overview to complete. This package is due no later then Monday, April 6, 2026. Once you complete package one, package two will be delivered to you via email. Package two contains the remaining requirements and is due on Monday, May 18, 2026.
Below, please find an outline of the MedHub requirements.
| Employment Requirement | Delivery Date | Due Date |
|---|---|---|
| Demographic Information Form | March 30 | April 6 |
| Employment Background Investigation and Drug Testing Overview | March 30 | April 6 |
Your demographic form will ask you for an NPI number. If you do not have an NPI number you will need to apply for one.
Please do so ASAP as it can be a time-consuming process.
| Employment Requirement | Delivery Date | Due Date |
|---|---|---|
| Contract | April 6 | April TBD |
| I-9 Employment Verification Form | April 6 | May 18 |
| Social Security Card | April 6 | May 18 |
| Federal Tax Form W-2 | April 6 | May 18 |
| State Tax Form IT-2104 | April 6 | May 18 |
| Direct Deposit Authorization Form | April 6 | May 18 |
| Selective Service Confirmation | April 6 | May 18 |
| Medical/ Dental School Diploma | April 6 | May 18 |
| ECFMG Certificate * | April 6 | May 18 |
| Primary Source Verification Form ** | April 6 | May 18 |
| 12 Week Rule Form * | April 6 | May 18 |
| Pre-Employment Physical Forms | April 6 | May 18 |
| University at Buffalo ID Badge Application | April 6 | May 18 |
| Photo Release Form | April 6 | May 18 |
| Consent to Receive Electronic Communications | April 6 | May 18 |
| Required Benefit Notices | April 6 | May 18 |
| Benefit Enrollment Instructions | April 6 | May 18 |
*International Medical School Graduates Only
** American Medical School Graduates Only
| Education Requirements | Delivery Date | Due Date |
|---|---|---|
| Residents as Educators Introductory Video and Essay Question | April 6 | May 18 |
| New York State Mandatory Prescriber Training | April 6 | May 18 |
| Infection Control Certification | April 6 | May 18 |
| Institute for Healthcare Improvement Modules | April 6 | May 18 |
| Policy Review | April 6 | May 18 |
| Required Certifications | April 6 | May 18 |
| BLS | April 6 | Must be completed before start date*** |
| ACLS * | April 6 | Must be completed before start date |
| Sharps Instructions | April 6 | May 18 |
| Duty Hours Reporting | April 6 | May 18 |
| Mandatory Reporter Training ** | April 6 | May 18 |
* ACLS is only required for some programs. View required certifications by program.
**Mandatory Reporter Training is only required by some programs, it will be assigned to you in your onboarding package if your program requires it.
*** If you are participating in the PALS certification courses provided to you by GME on June 26 and 27, you must have BLS completed prior to then.
Below is a snapshot of the days' activities. You will receive an individual schedule with your specific appointment times and locations closer to the beginning of orientation.
| Monday, June 29 | Tuesday, June 30 | ||
|---|---|---|---|
7–7:45 a.m. Check In Grab breakfast | |||
8–11 a.m. Education Sessions Active Learning Lab, 1st Floor | 7–10:30 a.m. Hospital Designated Orientation You will be instructed which hospital to report to based on your first rotations | ||
11 a.m.–1 p.m. Lunch Times will be assigned based on appointment times Active Learning Lab, 1st Floor | 11 a.m.–1 p.m. Lunch Times will be assigned based on appointment times Active Learning Lab, 1st Floor | ||
1–2 p.m. Current Resident Pannel Location TBD | 1–2 p.m. Current Resident Pannel Location TBD | ||
11 a.m.–2 p.m. Professional Photos, UB ID Badge Distribution, HealthELink HIPAA Presentation, Employee Health Appointments (if needed) You will be sent a personalized schedule with your specific appointment times | 11 a.m.–2 p.m. Professional Photos, UB ID Badge Distribution, HealthELink HIPAA Presentation, Employee Health Appointments (if needed) You will be sent a personalized schedule with your specific appointment times | ||
2:30 p.m. onwards Program specific activities Look out for instructions from your program administrator/coordinator | 2:30–3:30 p.m. Long White Coat Ceremony and Reception* M&T Auditorium, 2nd Floor |
*Optional paid activity, new residents, families, current residents, faculty and staff all are welcome!
| Time | Description |
|---|---|
| 7:30–9:30 a.m. | Education Sessions |
| 9:30 a.m. | Individual in-person appointments at the Jacobs School |
| Time | Description | |
|---|---|---|
| 8:30 a.m. | In-person appointments at the Jacobs School | |
| Scheduled | Physical appointments at our employee health partner COEM located at ECMC |
Each education session will have a small amount of pre-work to be reviewed the night before the session in preparation for the morning’s discussions.
Education sessions will be held on Monday and Tuesday. These sessions have been created to not only allow for learning, but also to encourage you to get to know your colleagues. You are expected to attend both sessions.
GME leaders and faculty look forward to engaging with you throughout the week!
Please contact UBGMEOPS@buffalo.edu