Jacobs School Dossier Timeline

Chair/department identify faculty candidates for promotion & confirmation.

Candidate:

• develops & finalizes CV Download docx & Personal Statement with assistance from Alicia
• provides names & email addresses of 3-4 current/former trainees for department to solicit mentoring/teaching impact letters (recommended for all dossiers; especially important if candidate does not have teaching evaluations)
• provides names & email address of collaborator(s), if applicable
• selects an Advocate (optional)

Chair/department identify evaluators.

• 4 external evaluation letters required
  Must be of equal rank as the candidate (preferably Professor); ideally several evaluators are from AAU institutions; must be disinterested
• 2 internal evaluation letters required
  Same regarding rank; should be from UB or UB-affiliated institution (e.g. RPCI)

Chair/department solicits:

• 6-8 external evaluation letters via email
• 4 internal evaluation letters via email
  Include attachments: CV, Personal Statement (optional) & Confidentiality Statement Download doc
  Request biosketch from external evaluators
• collaborator letter Download docx(s) if relevant

Department

• collects teaching evaluations (approximately past 5 years) to include in dossier
• solicits mentoring-teaching impact letters Download docx (optional)

Chair begins writing the Chair’s letter.

Chair/department

• hold faculty meeting to discuss & vote on dossier (remember rank-on-rank vote)
• finalize Quantitative Vote Sheet Download doc, Dossier Checklist Download doc & ePTF
• Chair finalizes the Chair’s letter (must include vote outcome)
• email dossier PDF to Alicia for preview

Department

• submits PDF of dossier(s) to Alicia

Upon confirmation that dossier is finalized:

• mails original + 2 copies for each tenure faculty candidate - contact Alicia to coordinate where to send copies of dossiers
• mails original + 1 copy for each non-tenure faculty candidate - contact Alicia to coordinate where to send copy of dossier
• include ePTF in PDF and with original dossier only